Requirements

What to Bring?

Every signer must show valid (not expired) photo identification. All identification must contain a photo, a physical description, a signature and a serial number

What You Will Need for General Notarizations?

 

Every signer must show valid (not expired) photo identification. All identification must contain a photo, a physical description, a signature and a serial number. Florida recognizes the following types of identification if issued within the last 5 years:

  • Driver License
  • State Issued ID Card (Senior ID, Under 18 ID, CA ID)
  • U.S. Passport
  • U.S. Military ID Card
  • Mexican or Canadian Driver License
  • Foreign Passport
Every signer must demonstrate a willingness to sign the documents without coercion. He/she must also be aware of what they are signing and understand the significance of the transaction. Documents cannot be notarized if there is any cognitive impairment.

Proof of Identity

So, what’s considered an “acceptable” form of identification when seeking the services of a notary public? The job of a notary public may seem easy enough, but …

These forms of identification are NOT acceptable for having notarial services performed:
Every signer must show valid (not expired) photo identification. All identification must contain a photo, a physical description, a signature and a serial number. Florida does NOT recognize the following types of identification for notary purposes:
Birth certificates
Social security cards
Credit cards
Debit cards
Acceptable forms of identification may include the following:
Every signer must show valid (not expired) photo identification. All identification must contain a photo, a physical description, a signature and a serial number. Florida recognizes the following types of identification if issued within the last 5 years:
State-issued driver’s license
State-issued identification card
U.S. military identification card

Resident alien identification card (green card)

U.S. passport

Credible witnesses are required to sign an affidavit which states:

The signer of the document is known to the credible witness.

The credible witness believes the signer of the document does not possess an acceptable form of identification.

The credible witness believes the signer of the document is reasonably unable to obtain an acceptable form of identification.

The credible witness has no financial interest or incentive for the document’s execution.

Checking and verifying the signer’s identify is critical step in performing a notarial service. Some people may view it as a nuisance, but it’s performed to safeguard against fraud. So the next time you need a document notarized, remember to bring one of the accepted forms of identification mentioned above.

-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Notarization Requirements

There are a few things that are critical for making sure your notary signing:

Physical Presence

The signer(s) being notarized must be present at the time of the notarization.

ID

The signer(s) must have photo ID that covers the names shown on the document (for example, if your middle name is spelled out on the document, it must be spelled out on your photo ID). The ID can have more than the document, just not less. The ID must be valid.

The Document and the Names on the Document

You must have the document that is being notarized. A Notary is not permitted to draft documents or provide legal documents. We can, however, print the document for you that you email to us (see Pricing and Payment section). Note: Please try to print the documents at least 1 hr before the Notary arrives so that you have time to warn us if you have trouble printing and to give you time to proofread the document, especially making sure the name on the document is spelled correctly and checked against the signer’s ID. The ID can have more of the name than what is on the document, but not less. The ID cannot be expired and must be valid.

Blank Lines

A Notary cannot notarize incomplete documents with incomplete blank lines (that you don’t have the information for) in the text above your signature line or just the last “signature page” without the rest of the document present.

Competency and Comprehension

All signers need to be competent to sign and be fully alert and be able to prove to the notary that they understand the contents being signed. Nodding is not sufficient. If the signer cannot speak, then he or she will need to be able to write out complete sentences to questions like: “Please explain what a Power of Attorney is or does?” A Notary cannot notarize someone with Alzheimer’s or dementia or someone on medication that makes the signer extremely drowsy. You may need to go to court to be able to take over the signing responsibilities for someone if signing a document such as a Power of Attorney cannot be notarized because of these issues. A notary cannot notarize incomplete documents with incomplete blank lines (that you don’t have the information for) in the text above your signature line or just the last “signature page” without the rest of the document present.

Foreign Language

Each signer needs to be able to explain what he or she is signing in English directly to the Notary, without a translator. The document can be in a foreign language, so long as the section for the Notary to acknowledge is written in English. .

Signature Issues

The signer needs to be able to sign their signature as it is written on their ID. If the first name, middle initial only and then last name are spelled out on the document, that is the way the signer needs to sign. (i.e. Jane J. Smith) If the first name, middle name and the last name are all spelled out on the document, that is the way the signer needs to sign. (i.e. Jane Jill Smith)

Get In Touch

P.O. Box 590314
Fort Lauderdale, FL 33359
info@dmdcllc.com